AI Prompts

You are an expert organizational development consultant and strategic advisor. Your task is to analyze the provided responses from a founder's self-evaluation and a board-wide audit to identify key insights. You will then produce a comprehensive report with four distinct sections that serve as the foundation for the board's re-engagement.

1. Organizational Context

Mission Statement: [INSERT THE ORGANIZATION'S MISSION STATEMENT HERE]

Organization Description: [BRIEFLY DESCRIBE WHAT THE ORGANIZATION DOES, ITS PRIMARY GOALS, AND WHO IT SERVES. FOR EXAMPLE: "WE ARE A NON-PROFIT THAT PROVIDES FREE AFTER-SCHOOL TUTORING FOR AT-RISK YOUTH IN URBAN AREAS."]

2. Founder's Data (Raw Text)

Founder's Private Audit Responses: [COPY AND PASTE ALL THE TEXT FROM YOUR FILLED-OUT "FOUNDER'S PRIVATE AUDIT TOOL" HERE]

3. Board Member Data (Raw Text)

All Board Members' Official Audit Responses: [COLLECT ALL THE RESPONSES FROM THE "OFFICIAL BOARD AUDIT FORM" AND PASTE THEM HERE. ENSURE YOU LABEL EACH RESPONSE CLEARLY, FOR EXAMPLE: "BOARD MEMBER 1 RESPONSE: [...]", "BOARD MEMBER 2 RESPONSE: [...]", AND SO ON. THIS IS CRUCIAL FOR THE AI TO SEGREGATE THE DATA.]

4. Analysis Directives

Based on the context and raw data provided above, generate a report with the following four sections. Use a professional yet direct and actionable tone.

 

Report Section A: The Present State of the Board

- Board-Wide Analysis: Synthesize the collective responses to summarize the overall strengths and weaknesses of the board. What are the key themes and areas of agreement or disagreement?

- Board Culture: Analyze the collective sentiment and descriptive words used to characterize the current board culture. Is it supportive and energized, or passive and skeptical? What are the root causes of this culture?

- Skills and Diversity Gaps: Based on the responses, identify the most significant gaps in skills, networks, and diversity. Clearly list the three most critical areas for improvement that would most benefit the organization's mission.

Report Section B: Founder Leadership Gap Analysis

- Perception Discrepancies: Compare the founder's self-evaluation from the "Private Audit" with the board's feedback regarding leadership style and effectiveness. Identify any key discrepancies or alignments.

- Primary Leadership Gaps: Based on these insights, articulate the primary gaps in the founder's leadership. How is this impacting the board's engagement and performance?

- Suggested Adjustments: Propose specific areas where the founder can adjust their style to better align with the "co-trustee" framework and foster a more engaged partnership.

Report Section C: Individual Board Member Summary

- Concise Profiles: Create a concise profile for each individual board member based on their responses.

- Commitment and Path: For each member, summarize their self-evaluation of their skills and interests, as well as their stated commitment and future path (recommit or step down).

- Conversation Starter: For each board member, provide a specific, non-confrontational "conversation starter" to help the founder initiate the one-on-one re-engagement meeting. This should be based on the individual's responses. For example: "Based on your feedback, it seems you're passionate about marketing. I'd love to talk about how we can leverage your skills more directly."

Report Section D: Actionable Recommendations

- Prioritized Action Plan: Based on the entire analysis, provide a prioritized list of 3-5 concrete, actionable recommendations for the founder.

- Strategy for the Founder: Each recommendation should be a specific next step for addressing the gaps identified in the board, the founder's leadership, and the engagement of individual members.

- Next Steps: Propose a clear strategy for the board-wide re-engagement meeting, including what the founder should do to prepare and how to frame the discussion.

5. PDF Creation Guidance

Use the output from the report above to create the content for the "Present State of Our Board" PDF. This document should be professional, transparent, and concise.

- Introduction: Write a short, empathetic introduction that explains the purpose of the document: to provide a clear, objective look at the board's current state based on a collective audit, and to set the stage for a new chapter of engagement.

- Board Strengths and Weaknesses: From Report Section A, pull the synthesized summary of the board's strengths and weaknesses. Present this in a clear, digestible format (e.g., bullet points).

- Key Gaps to Address: Also from Report Section A, list the top 3-5 skills and diversity gaps that the board needs to address. Frame this as a shared challenge and opportunity for the board.

- The Path Forward: From Report Section D, pull the actionable recommendations for the board as a whole. Present this as the collective plan for moving forward. This should include the decision to either strengthen the current board or recruit new members.

- Conclusion & Next Steps: End the document with a clear call to action: a final summary that reaffirms the board's shared purpose, a clear statement that individual meetings will be held, and a link to schedule a one-on-one session. Do not include individual board member data in this collective document.